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Terms & Conditions

Terms & Conditions

By using the website BhutanTrip.com and the tour service of Asia Odyssey Travel, you agree to be legally bound by the following terms and conditions, which shall take effect immediately. Asia Odyssey Travel provides tourism related services with the goal of building a lasting and friendly relationship with all of our customers. This website is offered to you, conditioned on your acceptance without modification of the terms, conditions and notices contained herein. Your use of this website constitutes your agreement to all such terms and conditions.

 

1. Alterations of Itineraries
 

The travel date, service items, itinerary and number of visitors, visitors' information, etc. can be modified free of charge 30 days or more before the trip. If the visitor needs to make a second modification, an additional service fee of 5% of the deposit will be charged. Every time the content of the travel contract is modified, the company reserves the right to re-quote.

If the contract is modified or extended due to force majeure such as traffic, weather, politics, etc., it can be modified free of charge, and our company still reserves the right to re-quote.
 

Cancellation Policy

In the event that you need to cancel your tour, you must submit your cancellation request in writing. Charges will be calculated from the date we receive your written cancellation.

All payments for travel services not provided to the customers shall be refunded in accordance with these Terms and Conditions and in accordance with Asia Odyssey Travel cancellation policy. The cancellation fee will be calculated as follows:

1) No less than 45 days prior to scheduled departure date: 10% of the full payment per person.

2) 45 to 15 days prior to scheduled departure date: 20% of the full payment per person.

3) 14 to 7 days prior to scheduled departure date: 50% of the full payment per person.

4) 6 to 0 days prior to scheduled departure date: 100% of the full payment per person.

5) Additional cancellation fees, if applicable, imposed by the service providers other than Asia Odyssey Travel (may include but not limit to banks or other payment platforms, airlines, cruises, hotels, railway companies, etc.) will be deducted from the money refunded.

Traveler substitutions are considered as cancellations of reservations and are subject to the above cancellation fees.

After the trip has commenced, we are unable to refund any amount for unused services (may include but not limit to hotels, air tickets, meals, admission fees) due to your early departure, late arrival, or missed days on tours.

Please note: Special terms may apply in some promotions. Please refer to the specific terms and conditions which are shown on the certain pages of promotions.

 

2. Travel Documentation

 

All clients must be in possession of a valid passport and the necessary visas at the commencement of travel. All such documentation is the sole responsibility of the client except the Bhutan Visa which is applied by Asia Odyssey Travel from our Bhutan partners. Your travel advisor may assist you in applying for the necessary travel documentation upon request. Asia Odyssey Travel accepts no responsibility or liability whatsoever for the failure of clients to obtain appropriate travel documentation necessary for your tour.
 


3. Health Requirements

 

Clients should take into account all international travel risks and familiarize themselves with health requirements applicable to the areas they intend to visit. The client is solely responsible for checking the safety and security conditions, vaccination, and other health requirements of governments in countries visited or transited. Travelers to Bhutan are required to provide a doctor's certificate stating that he/she is fit to travel and his/her blood pressure and heart condition are normal. This is a necessary requirement because of the possible effects that the some part of high altitude of Bhutan may have on certain people.
 


4. Insurance

 

Asia Odyssey Travel tour packages include China Life Tourist Accident/Casualty Insurance up to a maximum of $29,000 provided free of charge as part of our package. We still highly recommend that you purchase full coverage travel insurance from your country of origin. Insurance provided by Asia Odyssey Travel is not applicable where only hotel or domestic flight bookings are purchased through Asia Odyssey Travel.
 


5. Complaints and Claims

 

If you are not satisfied with our service, please immediately notify your local tour guide or your travel consultant to avoid potential similar problems continuing to occur during your trip.

For any complaint or claim for compensation, you should inform us by e-mail or fax within 15 days from the end of your tour. Relevant receipts and substantiating evidence must be attached to the letter of claim. Asia Odyssey Travel shall not be liable for any claims filed more than 15 days after the completion of you tour.

 

6. Communications

 

You may contact Asia Odyssey Travel via the web form from Asia Odyssey Travel and by email or phone. If for any reason, you fail to receive any reply from Asia Odyssey Travel in regard of your tour status within 48 hours from the time you submitted the request for booking, modifying, or canceling a tour, please contact Asia Odyssey Travel customer service center at danny@asiaodysseytravel.com or by phone at 86-18889089998 immediately to ensure that we are able to deal with your enquiry according to these Terms and Conditions.

 

7. Liability & Responsibility

 

Asia Odyssey Travel provides tour information and Bhutan tour bookings. Asia Odyssey Travel publishes travel information and services gathered from selected quality hotels, air ticket agencies and tour companies & operators. Asia Odyssey Travel will not be responsible for errors, omissions or inaccuracies in information provided by third party providers.

Asia Odyssey Travel shall not be responsible for any wrongful or negligent or fraudulent, omissions, changes of itinerary, cancellation or the failure of any equipment operated by those suppliers or any other party not directly owned or controlled by Asia Odyssey Travel.

Asia Odyssey Travel shall not be liable for any loss, injury, or damage to person or property, alteration of itineraries or cancellation in part or in full, caused by climatic conditions, sea, fire, breakdown of machinery or equipment, acts of government or other authorities, wars whether or not declared, civil disturbances, strikes, riots, thefts, epidemics, quarantines, medical or customs regulations, terrorist activities, or any other actions, omissions or conditions beyond Asia Odyssey Travel's control. Neither Asia Odyssey Travel nor any of its affiliates or subsidiaries shall be or become liable or responsible for any additional expenses of liability sustained or incurred by the tour member as a result of any of the aforementioned causes.

Asia Odyssey Travel is not responsible for a client's failure to comply with customs regulations.

Asia Odyssey Travel is not responsible for the theft or loss of any customer's valuables or items of personal property due to the negligence of the customer.

Asia Odyssey Travel reserves the right to substitute hotels, flights, or cruise ships, to alter itineraries, or to cancel the tour prior to departure. If Asia Odyssey Travel has cancelled any tour prior to the commencement of the tour, Asia Odyssey Travel is liable for a full refund of the money received from the client.

Many of Asia Odyssey Travel tour packages include activities that require reasonable care and attention. Such activities include boarding and going ashore from boats, climbing hills and entering and exiting tombs and caves etc. You will receive help and advice from our representatives but all activities are undertaken at your own risk. Asia Odyssey Travel, its employees and agents cannot be held responsible for any action or event that occurs after its said employees and agents have exercised their duty and taken the necessary care normally expected of such parties.

Asia Odyssey Travel reserves the right to modify or rescind the terms and conditions in whole or in part at any time with or without notice.

 

8. Modifications or Discontinuance of Service

 

Asia Odyssey Travel reserves the right to modify or discontinue service to clients who behave illegally or objectionably toward its employees and agents. Offensive behavior includes behavior which is obscene, racially offensive or of a sexual nature.


 

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